Physicians Foundation Privacy Policy

Effective Date: February 23, 2018

Welcome! Thank you for visiting a Physicians Foundation (“Physician’s Foundation,” “we” or “us”) offering. To help inform you, we provide this notice explaining our online information practices and the choices you can make about the collection and use of information you submit or we collect through our website (the “Site”). The Site is owned and operated by Physicians Foundation.

Contents & Summary

A table summarizing the contents of this privacy policy (“Privacy Policy”) appears below, followed by the policy in full. Should there be any discrepancy between the table and the full Privacy Policy, the language of the full Privacy Policy shall govern.

Scope and Consent By using the Site you expressly consent to our collection, use, disclosure, and retention of your personal information and other information as described in this Privacy Policy.
Information Collection We collect the following information when you use the Site.
  (a) Information to Respond to Your Requests: You may give us your personal information so we can respond to your requests, e.g., when you send us questions about grants and research, or sign up for newsletters and other communications.
(b) Information From Other Sources: We may, on occasion, combine information from outside sources to customize your experience on the Site.
(c) Content You Submit on the Site: We may provide opportunities for you to provide or submit comments and suggestions to us, including about your beliefs.                                                                                                             
(d) Mobile Information:  If you access our Site through a mobile device, you may provide information about your device and/or mobile service (e.g., your unique device identifier, your device’s operating system, your network connection or the mobile carrier for your phone).
(e) Technical Usage information: We use tracking technologies such as cookies and other similar technologies to measure usage.
(f) Social Media information: When engage with our Site through third-party social media sites, you agree to give us on-going access to your personal information.
Uses and Retention We use information collected from you to operate our Site and contact you. Your information is retained for as long as we need it for our operations.
Your Choices You can control how and when you want to receive notifications from Physician’s Foundation by following instructions within the notices.
Disclosure of Information We may share your personal information and other information we collect with the following entities: (a) our affiliates; (b) our service providers and third parties; (c) other persons with your consent; (d) legal and law enforcement; (e) change of control – new owners; and (f) social networks.
Tracking Technologies (Cookies) We use tracking technologies (including cookies) to recognize you, customize your experience on the Site, and target the content you see.
Access and Review Options You can review and edit your personal information by contacting us via email at
Third Parties We are not responsible for the privacy practices of third party websites that are linked to our Site.
Security We protect your personal information using security measures.
Children’s Privacy The Site is a general audience site and it is not intended for children under the age of 13.
International Transfer We store and process your personal information on our computers in the U.S. and elsewhere in the world.
Notification regarding updates You agree that we may notify you about material changes to this Privacy Policy by posting notices on this Site.
Contact Us For more information about our privacy practices, view the full Privacy Policy below or send an email to


When you use the Site, you are contracting with Physician’s Foundation, and, as applicable, its affiliates and related entities. If you reside outside of the United States, Physician’s Foundation is your data controller. By using the Site, you expressly consent to our collection, use, disclosure, and retention of your personal information as described in this Privacy Policy.

2. Information We Collect

  • a) Information to Respond to Your Requests: You may give us your personal information, such as your name, email address and phone number, so we can respond to your requests, e.g., when you send us questions about grants and research, or sign up for newsletters and other communications. Details of how you can opt-out of receiving communications from us are described in the Section 4 (Your Choices).
  • b) Information From Other Sources: The information we collect may be combined with information from the records of our affiliates or third party service providers that we have acquired in accordance with the law.
  • Content You Submit on the Site: We may provide opportunities for you to submit comments, opinions or other content. The content you submit and recommendations you make may provide additional personal information to us, including about your beliefs.
  • d) Mobile Information: We may collect additional information from you if you access our Site through a mobile device.
  • e) Technical Usage Information: When you visit our Site, we collect usage information sent to us by your computer, mobile, or other access device that tells us how you are using the Site (“usage information”). We use tracking technologies (including cookies, web beacons, clear gifs, embedded scripts, e-tags, unique device ID) to collect usage information.

We may also collect computer and/or connection information. During some visits we may use software tools to measure and collect session information, including page response times, download errors, time spent on certain pages and page interaction information.

Our goal is to collect and use only that information that we think is required for our legitimate business interests, in order to better understand your interests and improve your experience using the Site. To learn more about how we use tracking technologies and cookies, see Section 8 of this Privacy Policy (Tracking Technologies (Cookies).

  • Social Media Information: We also may offer services that allow you to share information with third-party social media websites such as Facebook, Twitter, LinkedIn, YouTube and others. When you engage with our Site through third-party social media sites, you understand that you may be allowing us to have ongoing access to certain information stored on those social media sites. The information we have access to from the third-party social media websites varies by website and is controlled by your privacy settings on that website and by your consent. The information that may be passed to analytics providers and advertising partners is via cookies and tracking technologies. To learn more about how we use tracking technologies and cookies, see Section 8 of this Privacy Policy (Tracking Technologies (Cookies).

3. Uses and Retention

  • a) Operate Our Site: We use the information collected to (i) respond to your requests, inquiries and comments; (ii) develop, maintain, improve, support and customize the Site and our services; (iii) conduct research and analysis; (iv) comply with your stated communication preferences.
  • b) Analyze and Aggregate Non-Personal Information: We use aggregate information about our users and non-personal information to analyze the Site and user behavior and prepare aggregated reports.
  • c) Prevent Fraud: We use information from the Site to prevent, detect, and investigate fraud, security breaches, and potentially prohibited or illegal activities.
  • d) Communicate With You: We use your information to (i) contact you regarding your request for information on grants or research; (ii), or to contact you for other purposes authorized by law.
  • e) Mobile Data: When you access the Site on a mobile device, we may use the information collected for any purpose set forth in this Privacy Policy.
  • f) Other Uses: We may use the information for marketing, recruiting, and investment analysis, and to make decisions about our foundation and affiliates.

We retain information as long as it is necessary and relevant for our operations.

4. Your Choices

You can control how and when you want to receive notifications from Physician’s Foundation by following instructions within notices or by contacting us via email at For more information about how to opt-out of marketing communications go to Section 7 (Communication Preferences and Marketing (Opt-out) For information about how to change or update your personal information go to Section 9 (Accessing, Reviewing, and Changing Your Personal Information).

5. Disclosure of Information

Information collected on the Site may be shared with:

  • a) Affiliates of Physician’s Foundation: We may share the information we collect about you with our affiliates. The information may be disclosed (i) to provide joint content and our services; (ii) to help detect and prevent potentially illegal acts, violations of our policies, fraud and/or data security breaches; (iii) to guide decisions about our or third party’s assets, operations, rights, sites, applications, services, tools, and communications; and (iv) for processing and storage of information. Our affiliates may use this information to send you communications, including informational/marketing communications, and you will have the opportunity to opt-out within such email communications.
  • b) Service Providers and Other Third Parties: We may disclose your information to service providers under contract who help with our operations (such as, but not limited to, developing, maintaining, improving and supporting our services, fraud investigations, marketing, and site analytics and operations).
  • c) Other Persons with Your Consent: Other third parties to whom you explicitly ask us to share your information.
  • d) Legal and Law Enforcement: Law enforcement, governmental agencies, or authorized third parties, in response to a verified request relating to a criminal investigation or alleged illegal activity or any other activity that may expose us, you, or any other Physician’s Foundation user to legal liability. In such events, we will only disclose information relevant and necessary to the investigation or inquiry, such as name, city, state, ZIP code, telephone number, email address, IP address, fraud complaints, and anything else we may deem relevant to the investigation.
  • e) Change of Control – New Owners: Other entities, should we plan to merge with or be acquired by that entity. Should such a combination occur, we will make reasonable efforts to request that the newly combined entity follow this Privacy Policy with respect to your personal information. If your personal information would be used contrary to this policy, you will receive prior notice.
  • f) Social Networks: We may disclose information to companies that connect individuals around common interests and facilitate sharing (i.e., Facebook).

6. Information You Share on the Site

If you post or submit content, such as comments and other postings, or when you interact with our Site through social media plug-ins or other applications, depending upon your privacy settings, this information may become public on the Internet. We cannot prevent further use of this information. You can control what data you share through privacy settings available on some social media sites. Please refer to those third party sites’ privacy policies and terms of use to learn more about their privacy practices, which we do not control.

7. Communication Preferences and Marketing (Opt-out)

We do not sell or rent your personal information to third parties for their marketing purposes without your consent. We may combine your information with information we collect from our affiliates or third parties and use it to improve and personalize the Site. If you do not wish to receive marketing communications from us, you can indicate your communications preference within the direct communication from us, by contacting us via email at You may not opt-out of administrative emails (for example, emails responding directly to your questions or policy changes).

8. Tracking Technologies (Cookies)

When you visit the Site, we and our affiliates may use tracking technologies to enhance your online experience or customize our offerings.

A few additional important things you should know about our use of tracking technologies (cookies):

  • We offer certain features that are available only through the use of tracking technologies.
  • We use both session and persistent tracking technologies. Tracking technologies (e.g., cookies) can either be persistent (i.e., they remain on your computer until you delete them) or temporary (i.e., they last only until you close your browser). You are always free to decline tracking technologies if your browser permits, although doing so may interfere with your use of the Site. Refer to the help section of your browser, browser extensions, or installed applications for instructions on blocking, deleting, or disabling tracking technologies such as cookies.
  • You may encounter tracking technologies/cookies from our third party service providers, that we have allowed on our site that assist us with various aspects of our web site operations and services, such as Google Analytics, AddThis, Adobe Typekit and others.
  • You also may encounter tracking technologies from third parties on certain pages of the websites that we do not control and have not authorized.

9. Access and Review Options and Changing Your Personal Information

You should promptly update your personal information if it changes or becomes inaccurate by contacting us via email at We may retain some information so that we can comply with law, prevent fraud, assist with investigations, resolve disputes, analyze or troubleshoot programs, or take other actions permitted by law.

10. Notice to California Residents

  • How Do We Respond to Do Not Track Signals for California Residents: California Business & Professions Code Section 22575(b)(as amended effective January 1, 2014) provides that California residents are entitled to know how Physician’s Foundation responds to “Do Not Track” browser settings. Physician’s Foundation does not currently take actions to respond to Do Not Track signals.

11. Third Parties

Our Site may contain links to other third party websites, including social media platforms. We are not responsible for the privacy practices or the content of these third party sites.

12. Security

We store and process your information on our servers located in the United States and around the world. We maintain security measures to protect the security of your personal information against loss, misuse, unauthorized access, disclosure, or alteration. It is your responsibility to make sure that your personal information is accurate.

13. Children’s Privacy

The Site is a general audience site and it is not intended for children under the age of 13. We do not knowingly collect personal information via our Site from users in this age group. If you believe your child has provided personal information to us please contact us via the email listed in Section 16 (Contact Us).

14. International Transfer

Many of our computer systems are currently based in the United States, so your personal information may be processed in the U.S. and elsewhere where data protection and privacy regulations may not offer the same level of protection as in other parts of the world, such as the European Union. If you provide personal information to us, you consent to the collection and/or processing in the United States of your personal information and use of tracking technologies/cookies as described in this Privacy Policy. You understand that the United States government may obtain access to the personal data you submit if necessary for investigative purposes (e.g., terrorism investigation).

15. Notification Regarding Updates

From time to time, we may update this Privacy Policy. You agree that we may notify you about material changes in the way we treat personal information by placing a notice on the Site. You should check the Site frequently for updates.

16. Contact Us

If your questions are not answered online, you may email us at

17. Definitions

  • Cookies. A cookie (sometimes referred to as local storage object or LSO) is a data file placed on a device. Cookies can be created through a variety of web-related protocols and technologies, such as HTTP (sometimes referred to as “browser cookies”), HTML5, or Adobe Flash.
  • Web Beacons. Small graphic images or other web programming code called web beacons (also known as “1×1 GIFs” or “clear GIFs”) may be included in our online service’s pages and messages. Web beacons may be invisible to you, but any electronic image or other web programming code inserted into a page or e-mail can act as a web beacon.
  • Clear gifs. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies. In contrast to HTTP cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on web pages and are about the size of the period at the end of this sentence.
  • Embedded script. An embedded script is programming code that is designed to collect information about your interactions with the online service, such as the links you click on. The code is temporarily downloaded onto your device from our web server or a third-party service provider, is active only while you are connected to the online service, and is deactivated or deleted thereafter
  • ETag, or entity tag. A feature of the cache in browsers, an ETag is an opaque identifier assigned by a web server to a specific version of a resource found at a URL. If the resource content at that URL ever changes, a new and different ETag is assigned. Used in this manner ETags are a form of device identifier. ETag tracking may generate unique tracking values even where the consumer blocks HTTP, Flash, and/or HTML5 cookies.
  • Unique Device ID. The unique series of numbers and letters assigned to your device.